{"id":2529,"date":"2021-09-14T09:47:37","date_gmt":"2021-09-14T16:47:37","guid":{"rendered":"https:\/\/testbed.as.ucsb.edu\/wp\/2014redesign\/?page_id=2529"},"modified":"2021-12-08T08:44:53","modified_gmt":"2021-12-08T16:44:53","slug":"as-internal-affairs-operations-updates","status":"publish","type":"page","link":"https:\/\/testbed.as.ucsb.edu\/wp\/2014redesign\/about\/staff\/as-internal-affairs-operations-updates\/","title":{"rendered":"AS Internal Affairs \/ Operations Updates"},"content":{"rendered":"\n
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The following weekly updates were established at the beginning of the COVID-19 pandemic as a means of keeping Associated Students staff informed in the midst of rapidly changing and often incomplete or conflicting messaging from outside of the department, particularly as staff moved to remote work locations. While COVID-19 restrictions have relaxed and work site locations are returning to campus, the updates continue to be distributed given the realized benefits of summarizing and clarifying campus-wide and internal communications. In addition to department staff, they are made available here as an additional resource to students and the campus community.<\/em><\/p>\n\n\n\n

December 7, 2021<\/summary>
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With the end of fall quarter and the calendar year upon us, a few reminders are included again in this week\u2019s Update. Please also note that many campus offices and services will soon begin limited availability or shutdowns due to holiday closures. On a similar note, this will be the last Update of the calendar year, with the next one scheduled for Tuesday, January 4th, 2022. As usual, thank you all for your continued hard work and Happy Holidays!<\/p>\n\n\n\n

1. As a reminder, we are scheduled for a Staff meeting this Thursday, December 9th at the usual time of 1:00pm to 3:00pm via Zoom at this link:\u00a0https:\/\/ucsb.zoom.us\/j\/625014226?pwd=bXJtck5rS08yc1oxY2srU0dlZDJRZz09<\/a>.\u00a0This will be the last Staff meeting of the calendar year as the meeting previously scheduled for December 23rd has been cancelled due to its proximity to the Christmas holiday.<\/p>\n\n\n\n

2. In a December 3rd Slack message on the Staff channel, Oscar announced that a new WiFi signal has been established in the AS Main building. It is a stronger and more stable connection that should help with connectivity for Zoom meetings in the Nati Conference Room. To access the new WiFi, you will need to switch your wireless connection to \u201cA.S. WiFi\u201d. Please see Oscar\u2019s Slack message for login information and additional details.<\/p>\n\n\n\n

3. In a December 6th Slack message posted on both the Staff and General channels, Rodney announced that Southern California Edison (SCE) will be shutting down power to the Pardall Center this Thursday, December 9th from 8:00am to 3:00pm. Staff otherwise located at the Pardall Center (including those from PC Admin, Legal Resource Center, and IVTU) will be working remotely that day. On-site services (such as print jobs) will not be available on that day.<\/p>\n\n\n\n

4. The UCPath Center provided a reminder message today that a system upgrade shutdown will begin this Friday, December 10th at 12:00pm and end on Monday, December 13th at 6:00am. The UCPath system will be unavailable to all users during this time period so please plan any transaction and inquiry submittals accordingly.<\/p>\n\n\n\n

5. Campus Human Resources announced in a December 2nd email message that a new job description system called Job Builder<\/em> is now accessible to all staff (non-student). This system will allow you to view, print and\/or download a copy of your job description (JD), as well as those JDs of staff that you supervise, as well as other accessible features. Please see the original message for details. You can also learn more by visiting the HR\/Compensation website<\/a> to access a slide presentation, user guide, recorded training and more.<\/p>\n\n\n\n

6. The campus performance development process, ePerformance<\/em>, that was implemented last spring, has another progress checkpoint due this month on December 18th. As with the previous checkpoint, supervisors and staff should discuss progress and log into the system to input their respective updates by this date.<\/p>\n\n\n\n

7. Campus Orientation Programs and Parent Services announced in a December 2nd email message that it is currently recruiting students for the 2022 Orientation Staff. They request any referrals of students that you believe would be a good fit for the Orientation staff position. The online application for this position is due Monday, January 24th, and the application and additional information is available on their website here: https:\/\/orientation.sa.ucsb.edu\/resources-info\/orientation-staff—student-employment\/staff-application<\/a>. Please see the original message for additional details and a schedule of virtual information sessions for students to learn more about the position.<\/p>\n\n\n\n

8. REMINDER: Campus Business and Financial Services (including campus Procurement) will be closed beginning Monday, December 20th, and will reopen on Monday, January 3rd. Contract requests received by December 6th will be given primary consideration for processing during December. Purchase orders must be received in Procurement no later than December 10th for primary processing consideration in December. Please note that Procurement cannot guarantee the process timing of any given purchase order.<\/p>\n\n\n\n

9. REMINDER: With fall quarter winding down, the Division reminds us that Remote\/Hybrid work arrangements are intended to be temporary, with the requirement for us to now begin assessing how these work arrangements have been functioning, including how well services have been provided, in light of students having been on campus at 100% capacity. The process and deadline for this assessment is the following:<\/p>\n\n\n\n

  1. Utilizing the campus Human Resources Remote\/Hybrid Position Assessment form as a template\/guide (Link: https:\/\/www.hr.ucsb.edu\/sites\/default\/files\/docs\/forms\/Flexible%20Work%20Arrangements\/UCSB%20Remote_Hybrid%20Position%20Assessment_Supervisor_Manager_Final%20(2).pdf<\/a>), supervisors should schedule meetings with  individual supervised staff currently working in a remote\/hybrid work arrangement to discuss how well job description responsibilities have been fulfilled since the start of fall quarter while under their current work arrangement, and if any adjustments should be made to address related challenges.<\/li>
  2. Supervisors should then complete the Assessment form based on the results of the individual staff member discussions. Any remote\/hybrid schedule adjustment recommendations should be included in the comments field. Once completed, the form should be sent via email to Marisela no later than Friday, January 14, 2022<\/strong>.<\/li>
  3. Marisela will review the completed forms and any adjustment recommendations. Any forms requiring additional Division review will be forwarded.  <\/li><\/ol>\n\n\n\n

    Please begin holding discussions as schedules allow, particularly given unavailability of staff over holiday shutdowns. Again, assessment should be focused on job description responsibilities and if they, and related services to students, are being fulfilled as if a given staff member was working 100% on campus. Please feel free to contact Marisela or Ed with questions.<\/p>\n\n\n\n

    As an additional reminder, for any staff interested in appealing an RHFA Proposal decision, the Division has directed departments to resolve appeals internally. As a first step in the appeal process, a staff member should inform their direct supervisor of their desire to initiate an appeal, copying Marisela and Ed on that message. We will then schedule a collaborative, detailed review of the job functions with respect to students being 100% on campus.<\/p>\n\n\n\n

    10. REMINDER: Current campus facilities access protocols that must be completed for all AS staff (career, student, student leadership, and otherwise) to work on-site are as follows:
    – Complete the COVID-19 Return to Work eCourse in the UC Learning Center (    COVID-19 Return to Work Training<\/a>)(Non-staff students need to be set up by a staff \u201csponsor\u201d with a Non-Employee Account to log in with their UCSB NetID. Instructions are on the UCSB Learning Center here:\u00a0https:\/\/www.learningcenter.ucsb.edu\/content\/non-employee-login<\/a>)
    – Review and sign off on the AS WSSP document (    Click to access your department\u2019s WSSP in DocuSign<\/a>)
    – Meet current Return to Campus requirements including:<\/p>\n\n\n\n